Wednesday, August 13, 2014

Memorandum Letter Example | Memorandum Letter Sample

Memorandum Letter Example | Memorandum Letter Sample

A memorandum plays a very important role in an organization. It saves time to write letters individually. It can transmit a policy decision of an organization to several persons within a short time. A memorandum is usually written to provide information, to request information, to inform of action and decisions, and to request actions, decisions. However, the main purpose of writing a memorandum is to ensure quick and smooth flow of information in all directions.

It helps officers to maintain good business relationships among the colleagues and employees of an organization. Another important function of writing a memorandum is to ensure accountability. It being a record of facts and decisions, one can come to it in future if one needs to find out any wrong done previously by any employee of that organization.

Most of the organizations use printed memorandum forms. The benefit of using such printed memorandum forms is that these printed forms help one to write message quickly. As a result, it becomes easy for one to send message to the concerned officers. A memorandum usually does not contain detailed information like a letter.

Some examples of memorandum have been given below so that you can write it efficiently.

Memorandum Letter Example: 1
A memorandum letter for the officials and the workers of your industry in order to make them conscious of their activities more efficiently.

Tose Steel Company Ltd.
18, Banani, Dhaka 1218

Interoffice Memorandum

Date          : 15 August, 2014

To               : All Officials and Workers
From            : Robert Parker
Reference     : SA/P18

Subject        : Urging More Activity

You are part and parcel of my industry. Our progress and fame depend on your dedication and performance.         I know well that you are doing a lot for the industry. I have already given you the extra bonus as an incentive. I hope that you will be more active and dedicated for the gradual development of the industry.

Memorandum Letter Example: 2
A memorandum letter of farewell to one of your colleagues. 

Zarif Food Products Ltd.
18, Karwan Bazar, Dhaka 1216

Interoffice Memorandum

Date          : 15 August, 2014
To               : Abul Hossain
From            : Hasan Chowdhury
Reference     : LT/FR

Subject        : Saying Goodbye

I learnt from your resignation letter that you are leaving the company at the end of the month and moving to Chittagong. I'll certainly miss you.

During the past four years, it has been a pleasure to work with you. I have never seen you turning down any job, no matter how big or how small. No deadline was ever too tight, and no joke was ever too corny to make you laugh.

I wish you the best of luck in your new position. Drop us a line every now and then and let us know how you are doing.

Memorandum Letter Example: 3
A memorandum letter to all employees of the corporation informing the promotion of an employee of the organization.

BSRM Steel Corporation
18, Lalmatia
Dhaka 1219

Interoffice Memorandum

To               : All Employees
From            : Gita Sarkar, Managing Director
Ref.             : CB/BS
Date            : 15 July 2014

Subject        : Promotion of Hasan Mahmud to Supervisor

It is my pleasure to announce that Hasan Mahmud has been promoted to supervisor of our Customer Service Department, effective from 10 August, 2014. Hasan's first job will be to coordinate a major storewide customer survey to help improve our service.

A graduate of Dhaka College, Hasan Mahmud started his career as a floor in-charge in our organization. He was then transferred to Customer Service Department to handle our Complaint Department and to investigate customers' claims and complaints. His excellent work resulted in a 13 percent reduction of customer complaints.

Please join me in congratulating Hasan on his new position.  We wish him continued success in his fine career.

Memorandum Letter Example: 4
A memorandum letter of welcome to a new employee for his joining your team as financial consultant.

Everest Equipment Limited
83, Dhanmondi, Dhaka 1216

Interoffice Memorandum

Date            : 15 August, 2014

To               : Irene Khandakar, Financial Consultant
From            : Mahmudul Hasan
Ref.             : CS/TB

Subject        : Welcome to Everest Equipment Limited

Just a note to welcome you to the firm! The manager mentioned your specialty in mutual in consultancy, which fills a gap in our team. I am confident you will be a valuable addition to our consulting group, and I look forward to working with you.

If you feel any difficulty here, please consult me. I hope I'll be able to help you in any official matter.

As you may know, our company has a reputation for providing the best financial services in the city. We are all proud of that reputation, and I hope you will be proud to represent us. Best wishes for joining us and sharing your experience with Everest Equipment Limited.

Memorandum Letter Example: 5
A memorandum letter of protest to the Managing Director mentioning the hazards of a metal sculpture installed in the central lobby of the main office.

Sinha & Khan Textile Ltd.
36, Gulshan, Dhaka 1214
Interoffice Memorandum

Date            : 15 August, 2014

To               : The Managing Director
From            : Bipul Haldar, Accountant
Ref               : CM/TT

Subject        : Metal Sculpture in Central Lobby

I should protest the placement of the Galib Metal Sculpture in the central lobby. The artwork has become something of a hazard. Its long spiny tendrils catch on clients' trousers, coats, mufflers, and briefcases and are sharp enough to tear cloth.

I would hate for our law firm to find itself on the wrong end of a personal damages suit. Could we move the sculpture into the main conference room or somewhere less hazardous? Please advise me.

Memorandum Letter Example: 6
A memorandum letter reminding all the employees to follow the safety rules properly.

Millat Chemical Company Ltd.
36, Gulistan Avenue, Dhaka 1000

Interoffice Memorandum

Date            : 15 August, 2014

To               : All Employees
From            : Sonia Talukdar, Factory Supervisor
Ref               : CL/FF

Subject        : Safety Protection—Nonslip Boots

A number of workers are not wearing their safety boots while working in the clean room. Please were these boots AT ALL TIMES when you are working in the clean-room area.

We issued the boots last May after a series of accidents in which workers slipped on the clean-room floor. A few months ago an employee struck his head on the floor and had to have 12 stitches in his scalp.

For your own protection, make it a habit to put on the boots before you enter the clean room. Let us make our factory a safe place to work in. Thank you for your cooperation.

Memorandum Letter Example: 7
A memorandum letter informing the Sectional Heads about the discontinuation of the weekly newsletter.

Chowdhury Steel Ltd.
36, Banani, Dhaka 1217

Interoffice Memorandum

Date            : 15 August, 2014

To               : All Sectional Heads
From            : General Manager
Ref               : 106/FF

Subject        : Discontinuation of Weekly Newsletter

The cost of stationary has gone up considerably and so to keep expenditure within the budget provision it has been decided to discontinue the issue of the weekly newsletter. However, to ensure dissemination of important information among the employees a wall newspaper will be brought out fortnightly and displayed near the two main entrances.

Memorandum Letter Example: 8
A memorandum letter informing all Sectional Heads about the changing policy of dispatching all outgoing mails.

Natasha Equipment Ltd.
36, Baridhara, Dhaka 1216

Interoffice Memorandum

Date            : 15 August, 2014

To               : All Sectional Heads
From            : Office Manager
Ref               : DH/TF

Subject        : Regarding the Dispatch of Outgoing Mail

You would recall that two years we had stated our policy regarding the dispatch of outgoing mail. I am restating it below to remind you of the procedure we are going to follow.

All mails received upto 4.30 pm should be dispatched on the same day. This cut off point has been fixed because the office closes at 5 pm and the Dispatch Section needs full 30 minutes for processing before it is sent to post office. Any mail received after 4.30 pm should be dispatched on the following day.

I hope you will cooperate with us and help the Dispatch Section perform its duty efficiently.  

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