Formal Letter Sample | Formal Letter Example |
In this modern age of stiff competition each and every educated person should know how to write clear, readable, and aesthetically pleasing formal letters or official letters. Very often we feel the necessity of formal letters or official letters of some sort, and may face the problem of writing an important formal letter or official letter.
Hence, writing formal letters or official letters is a necessity, and it
is also a skill in today's world. But whenever we sit down to write a formal or
official letter, we realize that writing a good letter is not so an easy task
as we usually think, and to write such a letter, we need patience and careful
practice.
However, followings are some samples which can help you to write formal
letters or official letters accurately.
Formal Letter Sample: 1
Write
a formal letter (application) to the Police Superintendant of your district for
taking measures against the culprits who tease the college going girls.
22 August 2014
The Police
Superintendant
Mymensingh.
Subject:
Prayer for stopping teasing of the college going girls.
Dear Sir
With due
respect we, the guardians of Daulotpur, would like to draw your kind attention
to the fact that some young boys and youths in our locality always tease the
college going girls on their way to college and back home. They utter very
objectionable words against the girls.
Sometimes they
throw pieces of paper and flowers at them. On those pieces of papers, they
write names of some girls proposing for marriage. These culprits sometimes spit
at them and laugh at them and even stand on their way to college obstructing
their movement.
In such a difficult
situation, the girls feel insecure to go to college and back home. They are
afraid that anytime these culprits may assault them. Some girls have already
stopped going to college for fear of any mishap.
Under the
above circumstances, we hope and pray that your honour would be kind enough to
deploy police at different points on the way to college to catch the culprits
red handed.
Yours
faithfully,
M. A. Khan
On behalf of
the guardians of Daulotpur
Gafargaon,
Mymensingh
Formal Letter Sample: 2
Write
a formal letter (application) to the Deputy Commissioner of your district for
relief goods and medical aids for the flood affected/cyclone affected people of
your area.
22 August 2014
The Deputy
Commissioner
Mymensingh
Sub: Prayer
for relief goods for the flood affected people.
Dear Sir
With due
respect we, the inhabitants of Daulotpur, would like to draw your kind
attention to the fact that a devastating flood has visited our area recently.
The flood of this time has broken all the records of the past. Thousands of
people have become homeless, foodless and clothless. Standing crops have been
destroyed and the stored food stuffs have been washed away.
A large number
of cattle have also been washed away. Most of the people of this are now living
under open air and suffering from scarcity of food and pure drinking water.
They are now leading a very miserable and hard life.
Moreover, in
the wake of flood dreadful diseases like cholera and diarrhea have broken out
and have already taken a heavy toll of human lives. The diseases may turn into
an epidemic form at any time.
Under the
above circumstances, we fervently pray and hope that your honour would be kind
enough to grant sufficient relief goods for the flood affected people of this
area to lessen their sufferings.
Yours
faithfully,
Nazrul Islam
On behalf of
the people of Daulotpur
Gafargaon,
Mymensingh.
Formal Letter Sample: 3
Write
a formal letter (application) to the Chairman of your Union Council for
construction a bridge over the canal in your locality.
22 August 2014
The Chairman
Rasulpur Union
Council
Gafargaon,
Mymensingh.
Sub: Prayer
for the construction of a bridge.
Dear Sir
With due
respect we, the inhabitants of Daulotpur, would like to draw your kind
attention to the fact that there runs an important canal along our village. It
is near our college and market. Many people including students have to cross
this canal every day. During dry season boats are usually not available.
During this
time the only way to cross the canal is on foot. But it is not possible for
children and girl students to cross the canal on foot. Only a small bridge over
the canal can remove all these problems.
Moreover, the
people of this village sell their agricultural products in the bazaar which is
on the other side of the canal. But they find it difficult to carry their goods
across the canal.
Under the
above circumstances, we fervently pray and hope that your honor would be kind
enough to take necessary steps to construct a bridge over the canal to lessen
our sufferings.
Yours
faithfully,
Nazrul Islam
On behalf of
the people of Daulotpur
Gafargaon,
Mymensingh.
Formal Letter Sample: 4
Write
a formal letter (application) to the Principal of your college praying for
permission and some financial help to go on a study tour.
22 August 2014
The Principal
Mymensingh
Girls Cadet College
Mymensingh
Subject:
Prayer for permission to go on a study tour
Dear Sir
With due
respect we, the students of class xi of
your college, would like to draw your kind attention to the fact that we are
willing to go on a study tour at Rangamati and Cox’s Bazar. We have selected
such places where nature has bestowed lavishly all her beauties.
We strongly
believe that this tour will help us to increase our knowledge and widen the
horizon of our outlook and experience. Besides, it will give us an opportunity
to enjoy the natural beauty of vistas.
Our team will
consist of thirty members. In the mean time, two reverend teachers of our
department have given their consent to guide us. We wish to spend there some
eight or nine days for the purpose.
We, therefore,
pray and hope that your honour would be kind enough to give us permission to go
on a study tour and sanction a considerable sum of money for the purpose.
Yours
faithfully,
Mita Islam
On behalf of
the students of
Mymensingh
Girls’ Cadet College
Formal Letter Sample: 5
Write
a formal letter (application) to the Principal of your college praying for
opening a canteen on the college campus.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject:
Prayer for opening a canteen on the college campus.
Dear Sir
With due
respect we, the students of your college, would like to draw your kind
attention to the fact that we have been suffering much for want of a good
canteen on our college campus. Very often our classes continue from 9 am to 4
pm. We get tired both physically and mentally without Tiffin during this long
period. In order to have a welcome relief of the strain, we need good Tiffin
during interval.
Moreover, many
students come from distant places and it is not possible for them to go home or
even to college boarding house to have a lunch. Though there are restaurants
around us, they are not only expensive but also unhygienic.
Under the
above circumstances, we pray and hope that your honor would be kind enough to
take all necessary steps to set up a canteen on our college campus and oblige
thereby.
Yours
faithfully,
Mita Islam
On behalf of
the students of
Mymensingh
Girls’ Cadet College
Formal Letter Sample: 6
Write
a formal letter (application) to the Principal of your college for increasing
common room facilities.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject:
Prayer for increasing common room facilities
Dear Sir
With due
respect we, the students of your college, would like to draw your kind
attention to the fact that our common room is not well furnished. It is not
providing us much scope of enjoyment and entertainment. We cannot enjoy our off
period for want of indoor sports materials such as carom, chess, table tennis
etc.
Also there is
no television set which is the most common source of entertainment. It is not
only entertaining but also instructive. The students can see the whole world on
the TV screen and can learn many things of the modern world.
Moreover,
there is no arrangement of keeping more dailies, magazines, and periodicals.
All these are part and parcel of a common room. But we are deprived of all
these facilities.
Under the
above circumstances, we pray and hope that your honor would be kind enough to
take all necessary steps to increase library facilities and give us a chance to
keep pace with the modern world.
Yours
faithfully,
Mita Islam
On behalf of
the students of
Mymensingh
Girls’ Cadet College
Formal Letter Sample: 7
Write
a formal letter (application) to the Principal of your college praying for
permission to arrange a cultural function in the college auditorium.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject: Prayer
for permission to arrange a cultural function
Dear Sir,
With due
respect we, the students of your college, would like to draw your kind
attention to the fact that we have taken decision to arrange a cultural
function on the next 16 December to celebrate the Victory Day. We want to
remember the martyrs of our Liberation War through this function. We have an
idea to stage the famous drama of Munir Chowdhury named ‘Kobor’.
In the
meantime, we have contacted with some renowned artists and they have also given
their kind consent to participate with us. It is hoped that their presence in
the function will inspire us much in extracurricular activities.
We, therefore,
pray and hope that your honor would be kind enough to give us permission to
arrange the function in the college auditorium and sanction a considerable sum
of money for the purpose.
Yours
faithfully,
Mita Islam
On behalf of
the students of
Mymensingh
Girls’ Cadet College
Formal Letter Sample: 8
Write
a formal letter (application) to the Principal of your college praying for a
seat in the college hostel.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject:
Prayer for a seat in the college hostel
Dear Sir
With due
respect I would like to draw your kind attention to the fact that I am a
student of class xii in your
college. My father is a government employee. Recently he has been transferred
from Mymensingh to Dhaka. Our family has already shifted there. As a result, I
have been suffering much for want of accommodation and my studies are being
greatly hampered.
Besides, I
have no relatives here with whom I can reside in Mymensingh. So, I am badly in
need of a seat in the college hostel where I may get on well with my studies. I
promise you to observe all the rules of the college hostel.
May I,
therefore, pray and hope that your honor would be kind enough to allot me a
seat in the college hostel and oblige thereby.
Yours
faithfully,
Mita Islam
Class xii.
Science Group
Roll No. 112
Formal Letter Sample: 9
Write
a formal letter (application) to the Principal of your college praying for
establishing a computer club in your college.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject:
Prayer for establishing a computer club
Dear Sir
With due
respect we, the students of your college, would like to draw your kind attention
to the fact that there is no computer club in our college. In this age of
globalization, we cannot keep pace with the modern world without acquiring the knowledge
of computer. Academic knowledge fails to bring success for a student if he has
no knowledge of computer. So, it has become very important to set up a computer
club in our college. This club will help the students not only to operate it
but also to acquire practical knowledge of it.
Moreover,
there are many brilliant science students in our college. If they are given
chance to use computer, one day they may become computer scientists.
We, therefore,
pray and hope that your honor would be kind enough to take necessary steps to
establish a computer club in our college to widen the horizon of our computer
knowledge.
Yours
faithfully,
Mita Islam
On behalf of
the students of
Mymensingh
Girls’ Cadet College
Roll No. 112
Formal Letter Sample: 10
Write
a formal letter (application) to the Principal of your college praying for a
transfer certificate.
22 August 2014
The Principal
Mymensingh
Girls’ Cadet College
Mymensingh
Subject:
Prayer for a transfer certificate
Dear Sir
With due
respect I would like to draw your kind attention to the fact that I am a
student of class xi in your
college. My father is a government employee. Recently he has been transferred
from Mymensingh to Dhaka. He has already joined there. Our family will also
shift there soon.
Besides, I
have no relatives here with whom I can reside in Mymensingh. Moreover, my
father’s income is so small that he cannot bear my educational expenses keeping
me in the college hostel. So, it is not possible on my part to stay here and
continue my studies in your college.
Under the
above circumstances, I fervently pray and hope that your honor would be kind
enough to issue me a transfer certificate and oblige thereby.
Yours
faithfully,
Mita Islam
Class xi.
Science Group
Roll No. 112
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Letter Sample | Formal Letter Example
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