Friday, July 11, 2014

Formal Letter Sample | Formal Letter Example

Formal Letter Sample | Formal Letter Example

In this modern age of stiff competition each and every educated person should know how to write clear, readable, and aesthetically pleasing formal letters or official letters. Very often we feel the necessity of formal letters or official letters of some sort, and may face the problem of writing an important formal letter or official letter.

Hence, writing formal letters or official letters is a necessity, and it is also a skill in today's world. But whenever we sit down to write a formal or official letter, we realize that writing a good letter is not so an easy task as we usually think, and to write such a letter, we need patience and careful practice.

However, followings are some samples which can help you to write formal letters or official letters accurately.

Formal Letter Sample: 1
Write a formal letter (application) to the Police Superintendant of your district for taking measures against the culprits who tease the college going girls.

22 August 2014

The Police Superintendant
Mymensingh.

Subject: Prayer for stopping teasing of the college going girls.

Dear Sir

With due respect we, the guardians of Daulotpur, would like to draw your kind attention to the fact that some young boys and youths in our locality always tease the college going girls on their way to college and back home. They utter very objectionable words against the girls.

Sometimes they throw pieces of paper and flowers at them. On those pieces of papers, they write names of some girls proposing for marriage. These culprits sometimes spit at them and laugh at them and even stand on their way to college obstructing their movement.

In such a difficult situation, the girls feel insecure to go to college and back home. They are afraid that anytime these culprits may assault them. Some girls have already stopped going to college for fear of any mishap.

Under the above circumstances, we hope and pray that your honour would be kind enough to deploy police at different points on the way to college to catch the culprits red handed.

Yours faithfully,

M. A. Khan
On behalf of the guardians of Daulotpur
Gafargaon, Mymensingh

Formal Letter Sample: 2
Write a formal letter (application) to the Deputy Commissioner of your district for relief goods and medical aids for the flood affected/cyclone affected people of your area.

22 August 2014

The Deputy Commissioner
Mymensingh

Sub: Prayer for relief goods for the flood affected people.

Dear Sir

With due respect we, the inhabitants of Daulotpur, would like to draw your kind attention to the fact that a devastating flood has visited our area recently. The flood of this time has broken all the records of the past. Thousands of people have become homeless, foodless and clothless. Standing crops have been destroyed and the stored food stuffs have been washed away.

A large number of cattle have also been washed away. Most of the people of this are now living under open air and suffering from scarcity of food and pure drinking water. They are now leading a very miserable and hard life.

Moreover, in the wake of flood dreadful diseases like cholera and diarrhea have broken out and have already taken a heavy toll of human lives. The diseases may turn into an epidemic form at any time.

Under the above circumstances, we fervently pray and hope that your honour would be kind enough to grant sufficient relief goods for the flood affected people of this area to lessen their sufferings.

Yours faithfully,
Nazrul Islam
On behalf of the people of Daulotpur
Gafargaon, Mymensingh.

Formal Letter Sample: 3
Write a formal letter (application) to the Chairman of your Union Council for construction a bridge over the canal in your locality.

22 August 2014

The Chairman
Rasulpur Union Council
Gafargaon, Mymensingh.

Sub: Prayer for the construction of a bridge.

Dear Sir
With due respect we, the inhabitants of Daulotpur, would like to draw your kind attention to the fact that there runs an important canal along our village. It is near our college and market. Many people including students have to cross this canal every day. During dry season boats are usually not available.

During this time the only way to cross the canal is on foot. But it is not possible for children and girl students to cross the canal on foot. Only a small bridge over the canal can remove all these problems.

Moreover, the people of this village sell their agricultural products in the bazaar which is on the other side of the canal. But they find it difficult to carry their goods across the canal.

Under the above circumstances, we fervently pray and hope that your honor would be kind enough to take necessary steps to construct a bridge over the canal to lessen our sufferings.

Yours faithfully,

Nazrul Islam
On behalf of the people of Daulotpur
Gafargaon, Mymensingh.


Formal Letter Sample: 4
Write a formal letter (application) to the Principal of your college praying for permission and some financial help to go on a study tour.

22 August 2014

The Principal
Mymensingh Girls Cadet College
Mymensingh

Subject: Prayer for permission to go on a study tour

Dear Sir

With due respect we, the students of class xi of your college, would like to draw your kind attention to the fact that we are willing to go on a study tour at Rangamati and Cox’s Bazar. We have selected such places where nature has bestowed lavishly all her beauties.

We strongly believe that this tour will help us to increase our knowledge and widen the horizon of our outlook and experience. Besides, it will give us an opportunity to enjoy the natural beauty of vistas.

Our team will consist of thirty members. In the mean time, two reverend teachers of our department have given their consent to guide us. We wish to spend there some eight or nine days for the purpose.

We, therefore, pray and hope that your honour would be kind enough to give us permission to go on a study tour and sanction a considerable sum of money for the purpose.

Yours faithfully,

Mita Islam

On behalf of the students of
Mymensingh Girls’ Cadet College

Formal Letter Sample: 5
Write a formal letter (application) to the Principal of your college praying for opening a canteen on the college campus.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for opening a canteen on the college campus.

Dear Sir

With due respect we, the students of your college, would like to draw your kind attention to the fact that we have been suffering much for want of a good canteen on our college campus. Very often our classes continue from 9 am to 4 pm. We get tired both physically and mentally without Tiffin during this long period. In order to have a welcome relief of the strain, we need good Tiffin during interval.

Moreover, many students come from distant places and it is not possible for them to go home or even to college boarding house to have a lunch. Though there are restaurants around us, they are not only expensive but also unhygienic.

Under the above circumstances, we pray and hope that your honor would be kind enough to take all necessary steps to set up a canteen on our college campus and oblige thereby.

Yours faithfully,

Mita Islam
On behalf of the students of
Mymensingh Girls’ Cadet College

Formal Letter Sample: 6
Write a formal letter (application) to the Principal of your college for increasing common room facilities.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for increasing common room facilities

Dear Sir

With due respect we, the students of your college, would like to draw your kind attention to the fact that our common room is not well furnished. It is not providing us much scope of enjoyment and entertainment. We cannot enjoy our off period for want of indoor sports materials such as carom, chess, table tennis etc.

Also there is no television set which is the most common source of entertainment. It is not only entertaining but also instructive. The students can see the whole world on the TV screen and can learn many things of the modern world.

Moreover, there is no arrangement of keeping more dailies, magazines, and periodicals. All these are part and parcel of a common room. But we are deprived of all these facilities.

Under the above circumstances, we pray and hope that your honor would be kind enough to take all necessary steps to increase library facilities and give us a chance to keep pace with the modern world.

Yours faithfully,

Mita Islam
On behalf of the students of
Mymensingh Girls’ Cadet College

Formal Letter Sample: 7
Write a formal letter (application) to the Principal of your college praying for permission to arrange a cultural function in the college auditorium.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for permission to arrange a cultural function

Dear Sir,
With due respect we, the students of your college, would like to draw your kind attention to the fact that we have taken decision to arrange a cultural function on the next 16 December to celebrate the Victory Day. We want to remember the martyrs of our Liberation War through this function. We have an idea to stage the famous drama of Munir Chowdhury named ‘Kobor’.

In the meantime, we have contacted with some renowned artists and they have also given their kind consent to participate with us. It is hoped that their presence in the function will inspire us much in extracurricular activities.

We, therefore, pray and hope that your honor would be kind enough to give us permission to arrange the function in the college auditorium and sanction a considerable sum of money for the purpose.

Yours faithfully,

Mita Islam
On behalf of the students of
Mymensingh Girls’ Cadet College

Formal Letter Sample: 8
Write a formal letter (application) to the Principal of your college praying for a seat in the college hostel.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for a seat in the college hostel

Dear Sir

With due respect I would like to draw your kind attention to the fact that I am a student of class xii in your college. My father is a government employee. Recently he has been transferred from Mymensingh to Dhaka. Our family has already shifted there. As a result, I have been suffering much for want of accommodation and my studies are being greatly hampered.

Besides, I have no relatives here with whom I can reside in Mymensingh. So, I am badly in need of a seat in the college hostel where I may get on well with my studies. I promise you to observe all the rules of the college hostel.

May I, therefore, pray and hope that your honor would be kind enough to allot me a seat in the college hostel and oblige thereby.

Yours faithfully,

Mita Islam
Class xii.
Science Group
Roll No. 112

Formal Letter Sample: 9
Write a formal letter (application) to the Principal of your college praying for establishing a computer club in your college.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for establishing a computer club

Dear Sir

With due respect we, the students of your college, would like to draw your kind attention to the fact that there is no computer club in our college. In this age of globalization, we cannot keep pace with the modern world without acquiring the knowledge of computer. Academic knowledge fails to bring success for a student if he has no knowledge of computer. So, it has become very important to set up a computer club in our college. This club will help the students not only to operate it but also to acquire practical knowledge of it.

Moreover, there are many brilliant science students in our college. If they are given chance to use computer, one day they may become computer scientists.

We, therefore, pray and hope that your honor would be kind enough to take necessary steps to establish a computer club in our college to widen the horizon of our computer knowledge.

Yours faithfully,

Mita Islam
On behalf of the students of
Mymensingh Girls’ Cadet College
Roll No. 112

Formal Letter Sample: 10
Write a formal letter (application) to the Principal of your college praying for a transfer certificate.

22 August 2014

The Principal
Mymensingh Girls’ Cadet College
Mymensingh

Subject: Prayer for a transfer certificate

Dear Sir

With due respect I would like to draw your kind attention to the fact that I am a student of class xi in your college. My father is a government employee. Recently he has been transferred from Mymensingh to Dhaka. He has already joined there. Our family will also shift there soon.

Besides, I have no relatives here with whom I can reside in Mymensingh. Moreover, my father’s income is so small that he cannot bear my educational expenses keeping me in the college hostel. So, it is not possible on my part to stay here and continue my studies in your college.

Under the above circumstances, I fervently pray and hope that your honor would be kind enough to issue me a transfer certificate and oblige thereby.

Yours faithfully,

Mita Islam
Class xi.
Science Group
Roll No. 112


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