Writing Inventory Report |
An inventory report
is a brief description or summary of items belonging to a business, industry,
organization, or home. The aim of writing an inventory report is to provide a
comprehensive account of the supply or stock of various items. Inventory
reports are in various forms and lengths. Generally, an inventory report is
used for moving out of homes or providing guidance and exhaustive accounts for
caretakers or for legal dealings. A good inventory report should always be
clear, simple, and exhaustive. This article is intended to introduce you with
the basic steps for writing an inventory report so that you can accurately
write and account for inventory. However, while writing an inventory report,
you should bear in mind the following points:
1. Make sure that you are fully aware of all the locations including
additional sites and foreign holdings in which your inventory has been put up.
2. Select such a time for writing your inventory report when the
inventory remains stable.
3. List your inventory according to item.
4. Count the items according to their type, and create an entry for
"number" or "stock."
5. Keep a space for writing description
of each item. This is done to write inventory
detail. (Describe the condition of each item if writing an inventory report for
home. In all other cases, you should only differentiate each item based on their
age, model, or use.)
6. Assign a price to each item of inventory.
7. If you are writing an inventory
report for a business, provide details regarding expected inventory. (If you find some items are out of stock, list them all with
their own entries and specify the items you want to have in inventory within a
specific time.)
8. Include the items that are no longer available but they were included in
a previous inventory report.
9. Sign and date your report.
A sample inventory report
on office supplies is given below:
Inventory Report
on Office Supply
Date:
Place:
Checked by:
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Serial No.
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Item
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Stock on hand 30
November, 2013
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
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White paper
(foolscap size) plain
White paper
(foolscap size) ruled
Letterheads
Typing paper
Cyclostyling paper
Carbon paper
File covers
Envelopes: Large
Small
Pencils: Black
Blue
Red
Typewriter ribbons
Clips
Pins
Cyclostyling ink
Fountain pen
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10 reams
5 reams
500
4 reams
14 packets
2 boxes
250
1500
600
3 doz.
2 doz.
2 doz.
6
6 packets
4 packets
4 bottles
2 bottles
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Signature
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