Inquiry Letter Sample | Inquiry Letter Example

Inquiry Letter Sample | Inquiry Letter Example

Inquiries for information about services or goods are received and sent in business all the time. When you write a routine letter of inquiry, you can follow these guidelines:

Ø  Write clearly and precisely what you want — a catalogue, price list, quotation, sample, general information, etc.

Ø  Do not mention the price limit at which you want to buy a particular product. If you do so, the supplier may raise the quotation to the limit you state.

Ø  Suppliers usually state their terms of payment when they reply to your inquiry. So you need not ask for them unless you hope a special rate.

Ø  Try to keep your inquiry clear and concise as far as possible.

An inquiry letter must be acknowledged promptly as it means potential business. If you receive it from an established customer, reply to it with much appreciation. If you receive it from a prospective customer, reply to it saying that you are happy to receive it and state your hope of a lasting and friendly business relationship. Here are some examples of correspondence exchanged for inquiry.

Inquiry Letter Sample: 1

Myako Departmental Store

305 Youngman Road

Ottawa, Ontario

(301) 321-5845

info@miyako.com

  

20 August, 2014

Reliance Electric Company

579 Lake Center Drive

Upper Marlboro, MD 20773

Dear Sir/Madam

I have a large departmental store in Ottawa and I am interested in the electric hair dryers you have advertised in the Daily Mirror.

Please send me a copy of your illustrated catalogue and price list. As I need this product urgently, I would appreciate for an early reply.

Yours sincerely,

William Smith

Purchase Manager

Reply to the Above Inquiry Letter

Reliance Electric Company

579 Lake Center Drive

Upper Marlboro, MD 20773

Phone: (301) 321-5248

E-mail: info@reliance.com

21 August, 2014

Myako Departmental Store

305 Youngman Road

Ottawa, Ontario

Dear Mr. William

Thank you for your letter inquiring about electric hair dryers. I am happy to enclose a copy of our latest illustrated catalogue and price list.

You may have shown your interest in our latest electric hair dryer, the RX55 model. This specially designed model is easier to use and gives more comfort than earlier models. You will find detailed information of our terms in the price list page of the catalogue.

Your consideration to place a trial order to test the efficiency of the product would be highly appreciated. We assure you of our best services and shall deliver the products within a fortnight of the receipt of your order.

If you have any question please contact me on 2356987.

Yours sincerely

Jennifer Gomez

Sales Manager

Inquiry Letter Sample: 2

Sinha Furniture Mart

134 North Street

Mississauga, ON M9A 3L1

905-555-1234

sinha@gmail.ca

20 August, 2014

Concord Furniture Ltd.

329 Lake Center Drive

Upper Marlboro, MD 20773

Dear Sir/Madam

I am the proprietor of Sinha Furniture Mart in Mississauga and am interested in the wheel chairs you have advertised in the Daily Sun.

Please send me a copy of your current wheel chairs' catalogue and price list as early as possible. I am especially interested in purchasing 100 wheel chairs with seat belt.

Pascal Judean

Reply to the Above Inquiry Letter

Concord Furniture Ltd.

329 Lake Center Drive

Upper Marlboro, MD 20773

509-345-5555

concord@gmail.com

21 August, 2014

Pascal Judean, Proprietor

Sinha Furniture Mart

134 North Street

Mississauga, ON M9A 3L1

Dear Sir

Thank you for your inquiry dated 20 August, 2014. I have pleasure in enclosing the catalogue of wheel chairs as you requested. This includes details of a number of wheel chairs by various categories.

You will find various models and specifications of wheel chairs on pages 10-25, and will see from the price list that prices of all models are more reasonable than other wheel chairs available in the market.

We have in stock all the models mentioned in the catalogue and would be happy to show them to you if you would like demonstrations.

Yours sincerely

Gordon Brown

Sales Manager