Participating in a Meeting |
In most cases
the agenda for a meeting is circulated beforehand. Go through each item and
consider what contribution you can make. Gather any information you think will
be useful for discussing a particular item or for supporting your point of
view.
Attend the
meeting with an open mind—be willing to examine the views expressed by others.
Even if you differ, respect the views of others. Everybody else has the same
right to his opinion as you have. To make a useful contribution in a meeting,
it is necessary to be a good listener. Often you will be stimulated to look at
a point from a fresh angle. Much fruitless discussion can be avoided by keeping
your mind open and receptive to any new information or approach that may come
up during the discussion. Try not to allow personal preferences, color your
views about the merits of an opinion or a suggestion.
Help the
president of the meeting to maintain order. Do not engage in conversation with
your neighbors or do anything which may distract the attention of other
members. When you have to speak, raise your hands and the president will give
you a chance to speak. Express yourself on what you know and present your point
of view precisely, clearly and confidently.
If you find
that your opinion is criticized or your suggestion is rejected by the group, do
not feel dejected. By expressing your point of view you have certainly
contributed to the discussion and that should be satisfaction enough. Remember
that wisdom is borne from the clash of opinions.
At the
conclusion of the meeting jot down the main points and file them for further
reference.
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