Memo Letter Example | Memo Letter Sample

Memo Letter Example | Memo Letter Sample

A memorandum (memo for short) is a short piece of writing generally written by the officers of an organization for sharing information among them. The main purpose of writing a memorandum is to keep record or convey information and decisions or to make short requests. To achieve its purpose a memo is usually written in an easy-to-understanding language. Plain and direct statements of facts are made to achieve its purpose.

A memo plays a very useful role in an organization. It also enables officers to maintain good business relationships. Another useful function of a memo is to establish accountability. Many organizations use printed memo forms. One can quickly write the message and transmit it to the concerned officer. Writing a memo takes comparatively less time since it does not contain several details which a letter has. However, some examples of memos have been presented here to help the businesses to write memos correctly.

Memo Letter Example: 1

A memo letter informing the Office Manager about the purchase of office chairs. 

Summit Steel Company Ltd.

18, Karawn Bazar, Dhaka 1218

Interoffice Memo

Date            : 15 August, 2014

To               : Office Manager

From            : Zahirul Islam, Purchase Officer

Reference     : 216/BM

Subject        : Purchase of Office Chairs

As desired, the order for the supply of 500 office chairs has been placed with Navana Furniture Mart, 16 Jatrabari, Dhaka 1204. The chairs will be supplied in two lots of 250 each on 26 and 30 August, 2014.

Memo Letter Example: 2

A memo letter requesting Marketing Officer to provide information about the export of Jam and Jelly in Western countries.

Renata Food Products Ltd.

32, Kalabagan, Dhaka 1217

Interoffice Memo

Date            : 15 August, 2014

To               : Marketing Officer

From            : Hasan Mahmud, General Manager

Reference     : 116/BC

Subject        : Export of Jam and Jelly

Recently, I visited the manufacturing plants at Sonargaon and discussed with the production managers the possibility of increasing the production so that we can export these items to western countries. They see no difficulty in doing so but before they take any define initiatives in this direction, they would like to have an estimate of the demand for our products in these countries.

So, I request you to contact our agents quickly and let me know the estimates by the end of September.  

Memo Letter Example: 3

Write a memo letter informing the vice principal to make all staff to be punctual.

Manarat International School

18 Lalmatia, Dhaka 1216

Interoffice Memo

Date            : 15 August, 2014

To               : The Vice Principal

From            : Mahmudul Hasan, Principal

Reference     : 105/BC

Subject        : Punctuality of all Staff

This is to inform you with great anxiety that the authority has noticed some teachers are not punctual and indifferent to their duties. In these circumstances, you all are requested to be more punctual and to take all necessary steps to maintain smooth environment of education in the institution.

Memo Letter Example: 4

A memo letter for the Marketing Manager to take necessary steps to increase sale of products.  

Tulip International

18 Motijheel, Dhaka 1000

Interoffice Memo

Date            : 15 August, 2014

To               : The Marketing Manager

From            : Mahmudul Hasan, General Manager

Reference     : 401/SP                

Subject        : Carelessness of Marketing Officers

This is to inform you with great anxiety that the rate of sale of our products has decreased tremendously due to the negligence of the Marketing Officers. In these circumstances, you are requested to take all necessary steps regarding the issue.

Memo Letter Example: 5

A memo letter to the district managers to improve their services and dealings with people properly.

Rural Development Committee

28 Mirpur, Dhaka 1214

Interoffice Memo

Date            : 15 August, 2014

To               : All District Managers

From            : Mahmudul Hasan, Vice President

Reference     : BB/105

Subject        : Improvement of Services and Dealings

This is to inform you all with great anxiety that many complaints have been received against district offices that you are not maintaining the standard of services and dealings with our valued clients. So, all concerned are requested to improve their services and dealings with our valued clients.

Memo Letter Example: 6

A memo letter requesting all college staff to contribute a part of their salary to the affected people.

Dhaka City College

Dhanmondi, Dhaka 1216

Interoffice Memo

Date            : 15 August, 2014

To               : All Teaching Staff

From            : Mahmudul Hasan, Principal

Reference     : 109/MC

Subject        : One day's Salary to the Cyclone-hit People

This is to inform you all that the authority of the college has taken decision to extend its helping hand to the people of cyclone areas. So, all concerned are requested to come forward with their one day's salary to stand by the distressed during their miseries and sufferings.

Memo Letter Example: 7

A memo letter apprising the employees of all branches about the suspension order of an employee of the same office.

Rupali Bank Limited

28 Motijheel, Dhaka 1000

Interoffice Memo

Date            : 15 August, 2014

To               : All Branch Managers

From            : Monir Hossain, General Manager

Reference     : 104/LT

Subject        : Appraisal of Cashier's Dismissal

This is to inform you all that Mahmudul Hasan, Cashier of Jatrabari Branch, has been suspended on charge of misappropriation of fund. All concerned are requested to abstain from transaction with him.  The bank authority will not be responsible for any sort of mishap.

Memo Letter Example: 8

A memo letter informing the employees of all branches to give Eid bonus. 

Unique Fabrics &   Fashions

Gazipur, Dhaka

Interoffice Memo

Date            : 15 August, 2014

To               : All officials

From            : Zahirul Islam, General Manager

Reference     : 316/LM

Subject        : Festival Bonus for All Employees

This is to inform you all with pleasure that the authority has taken decision to distribute Festival Bonus to all employees of the company. This decision is the result of the overall profit of the company. Bonus will be equal to every employee's one month's basic salary.

Memo Letter Example: 9

A memo letter requesting the subordinates to attend a farewell meeting of one of the members of your staff. 

Western Fabrics & Fashions

Konabari, Gazipur, Dhaka

Interoffice Memo

Date            : 15 August, 2014

To               : All Employees

From            : Abul Hasnat, Manager

Reference     : 302/NC

Subject        : Request To Attend Farewell Ceremony

This is to inform you all that the farewell ceremony in honour of Mahmudul Hasan, Assistant Manager, is going to be held at 11 a.m. on 25 August 2014. All concerned are requested to attend the ceremony. 

Memo Letter Example: 10

A memo letter from a Mayor requesting an officer to distribute relief good among the poor.

Gafargaon Municipal Office

Gafargaon, Mymensingh

Interoffice Memo

Date            : 26 August, 2014

To               : Upzila Nirbahi Officer

                   Gafargaon, Mymensingh

From            : Kayser Ahmed Chowdhury, Mayor

Reference     : 306/UNC    

Subject        : Request for Proper Distribution of Relief Goods

We came to know that the relief goods sent from the Prime Minister's Emergency Fund are not being distributed properly. Instead of the real flood victims, the relief goods are going to the influential who are not at all flood-affected.

We hope that you will direct the authority concerned to investigate into the matter and ensure proper distribution of the relief goods.

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