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| Memo Letter Example | Memo Letter Sample |
A memorandum
(memo for short) is a short piece of writing generally written by the officers
of an organization for sharing information among them. The main purpose of writing
a memorandum is to keep record or convey information and decisions or to make
short requests. To achieve its purpose a memo is usually written in an easy-to-understanding
language. Plain and direct statements of facts are made to achieve its purpose.
A memo plays a
very useful role in an organization. It also enables officers to maintain good
business relationships. Another useful function of a memo is to establish accountability.
Many organizations use printed memo forms. One can quickly write the message and
transmit it to the concerned officer. Writing a memo takes comparatively less
time since it does not contain several details which a letter has. However,
some examples of memos have been presented here to help the businesses to write
memos correctly.
Memo
Letter Example: 1
A
memo letter informing the Office Manager about the purchase of office chairs.
Summit
Steel Company Ltd.
18, Karawn Bazar, Dhaka 1218
Interoffice Memo
Date : 15 August, 2014
To : Office Manager
From : Zahirul Islam, Purchase Officer
Reference : 216/BM
Subject : Purchase of Office Chairs
As desired, the order for the supply of 500 office chairs has been
placed with Navana Furniture Mart, 16 Jatrabari, Dhaka 1204. The chairs will be
supplied in two lots of 250 each on 26 and 30 August, 2014.
Memo
Letter Example: 2
A
memo letter requesting Marketing Officer to provide information about the
export of Jam and Jelly in Western countries.
Renata
Food Products Ltd.
32, Kalabagan, Dhaka 1217
Interoffice Memo
Date : 15 August, 2014
To : Marketing Officer
From : Hasan Mahmud, General Manager
Reference : 116/BC
Subject : Export of Jam and Jelly
Recently, I
visited the manufacturing plants at Sonargaon and discussed with the production
managers the possibility of increasing the production so that we can export
these items to western countries. They see no difficulty in doing so but before
they take any define initiatives in this direction, they would like to have an
estimate of the demand for our products in these countries.
So, I request
you to contact our agents quickly and let me know the estimates by the end of
September.
Memo
Letter Example: 3
Write
a memo letter informing the vice principal to make all staff to be punctual.
Manarat
International School
18 Lalmatia, Dhaka 1216
Interoffice Memo
Date : 15 August, 2014
To : The Vice Principal
From : Mahmudul Hasan, Principal
Reference : 105/BC
Subject : Punctuality of all Staff
This is to
inform you with great anxiety that the authority has noticed some teachers are
not punctual and indifferent to their duties. In these circumstances, you all are
requested to be more punctual and to take all necessary steps to maintain
smooth environment of education in the institution.
Memo
Letter Example: 4
A
memo letter for the Marketing Manager to take necessary steps to increase sale
of products.
Tulip
International
18 Motijheel, Dhaka 1000
Interoffice Memo
Date : 15 August, 2014
To : The Marketing Manager
From : Mahmudul Hasan, General Manager
Reference : 401/SP
Subject : Carelessness of Marketing Officers
This is to
inform you with great anxiety that the rate of sale of our products has
decreased tremendously due to the negligence of the Marketing Officers. In
these circumstances, you are requested to take all necessary steps regarding
the issue.
Memo
Letter Example: 5
A
memo letter to the district managers to improve their services and dealings
with people properly.
Rural
Development Committee
28 Mirpur, Dhaka 1214
Interoffice Memo
Date : 15 August, 2014
To : All District Managers
From : Mahmudul Hasan, Vice President
Reference : BB/105
Subject : Improvement of Services and Dealings
This is to
inform you all with great anxiety that many complaints have been received
against district offices that you are not maintaining the standard of services
and dealings with our valued clients. So, all concerned are requested to
improve their services and dealings with our valued clients.
Memo
Letter Example: 6
A
memo letter requesting all college staff to contribute a part of their salary
to the affected people.
Dhaka
City College
Dhanmondi, Dhaka 1216
Interoffice Memo
Date : 15 August, 2014
To : All Teaching Staff
From : Mahmudul Hasan, Principal
Reference : 109/MC
Subject : One day's Salary to the Cyclone-hit
People
This is to
inform you all that the authority of the college has taken decision to extend
its helping hand to the people of cyclone areas. So, all concerned are
requested to come forward with their one day's salary to stand by the
distressed during their miseries and sufferings.
Memo
Letter Example: 7
A
memo letter apprising the employees of all branches about the suspension order
of an employee of the same office.
Rupali
Bank Limited
28 Motijheel, Dhaka 1000
Interoffice Memo
Date : 15 August, 2014
To : All Branch Managers
From : Monir Hossain, General Manager
Reference : 104/LT
Subject : Appraisal of Cashier's Dismissal
This is to
inform you all that Mahmudul Hasan, Cashier of Jatrabari Branch, has been
suspended on charge of misappropriation of fund. All concerned are requested to
abstain from transaction with him. The bank authority will not be
responsible for any sort of mishap.
Memo
Letter Example: 8
A
memo letter informing the employees of all branches to give Eid bonus.
Unique
Fabrics & Fashions
Gazipur, Dhaka
Interoffice Memo
Date : 15 August, 2014
To : All officials
From : Zahirul Islam, General Manager
Reference : 316/LM
Subject : Festival Bonus for All Employees
This is to
inform you all with pleasure that the authority has taken decision to
distribute Festival Bonus to all employees of the company. This decision is the
result of the overall profit of the company. Bonus will be equal to every
employee's one month's basic salary.
Memo
Letter Example: 9
A
memo letter requesting the subordinates to attend a farewell meeting of one of
the members of your staff.
Western
Fabrics & Fashions
Konabari, Gazipur, Dhaka
Interoffice Memo
Date : 15 August, 2014
To : All Employees
From : Abul Hasnat, Manager
Reference : 302/NC
Subject : Request To Attend Farewell Ceremony
This is to
inform you all that the farewell ceremony in honour of Mahmudul Hasan,
Assistant Manager, is going to be held at 11 a.m. on 25 August 2014. All
concerned are requested to attend the ceremony.
Memo Letter
Example: 10
A
memo letter from a Mayor requesting an officer to distribute relief good among
the poor.
Gafargaon
Municipal Office
Gafargaon, Mymensingh
Interoffice Memo
Date : 26 August, 2014
To : Upzila Nirbahi Officer
Gafargaon, Mymensingh
From : Kayser Ahmed Chowdhury, Mayor
Reference : 306/UNC
Subject : Request for Proper Distribution of
Relief Goods
We came to know
that the relief goods sent from the Prime Minister's Emergency Fund are not being
distributed properly. Instead of the
real flood victims, the relief goods are going to the influential who are not
at all flood-affected.
We hope that
you will direct the authority concerned to investigate into the matter and
ensure proper distribution of the relief goods.
You can also see: Memorandum Letter Sample | Memorandum LetterExample
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