Writing Inventory Report | Inventory Report Sample

Writing Inventory Report

An inventory report is a brief description or summary of items belonging to a business, industry, organization, or home. The aim of writing an inventory report is to provide a comprehensive account of the supply or stock of various items. Inventory reports are in various forms and lengths. Generally, an inventory report is used for moving out of homes or providing guidance and exhaustive accounts for caretakers or for legal dealings. A good inventory report should always be clear, simple, and exhaustive. This article is intended to introduce you with the basic steps for writing an inventory report so that you can accurately write and account for inventory. However, while writing an inventory report, you should bear in mind the following points:

1. Make sure that you are fully aware of all the locations including additional sites and foreign holdings in which your inventory has been put up.

2. Select such a time for writing your inventory report when the inventory remains stable.

3. List your inventory according to item.

4. Count the items according to their type, and create an entry for "number" or "stock."

5. Keep a space for writing description of each item. This is done to write inventory detail. (Describe the condition of each item if writing an inventory report for home. In all other cases, you should only differentiate each item based on their age, model, or use.)

6. Assign a price to each item of inventory.

7. If you are writing an inventory report for a business, provide details regarding expected inventory. (If you find some items are out of stock, list them all with their own entries and specify the items you want to have in inventory within a specific time.)

8. Include the items that are no longer available but they were included in a previous inventory report.

9. Sign and date your report.

A sample inventory report on office supplies is given below:

Inventory Report on Office Supply Date: Place: Checked by:
Serial No.	Item	Stock on hand 30 November, 2013
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.	White paper (foolscap size) plain White paper (foolscap size) ruled Letterheads Typing paper Cyclostyling paper Carbon paper File covers Envelopes: Large                 Small Pencils: Black             Blue             Red Typewriter ribbons Clips Pins Cyclostyling ink Fountain pen	10 reams 5 reams 500 4 reams 14 packets 2 boxes 250 1500   600 3 doz. 2 doz. 2 doz. 6 6 packets 4 packets 4 bottles 2 bottles
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