Memo means Memorandum.
Memos are generally written to inform the officials about any change,
modification, upgradation and/or introduction
of any rules and regulations in an office, to inform the officials about the
facilities and benefits of the employees and officials introduced recently,
to inform the officials about the promotion, transfer, dismissal of any employee, to inform the officials about any new rules and regulations recently
introduced in office, to inform the officials about the details of
income and progress of the office and institution, to inform the officials
any data and information of the office, leave of office on any special day, and
leave of office on any special events and so on. Here are some examples of
memos to be followed.
1.
Suppose, relief goods have been sent to your locality but these are not
distributed properly. Now write a memo to the UNO of your Upazila.
To :
Upazila Nirbahi Officer
Gafargaon Upzilla, Mymensingh
From :
Kayser Ahmed Chowdhury
Date :
15 October 2012
Subject :
Proper Distribution of Relief Goods
We know that relief goods have been
sent from the Prime Minister's Emergency Fund but these are not distributed
properly. Instead of the real
flood victims, the relief goods are going to the influential who are not at all
flood-affected.
We hope that you will direct the
authority concerned to investigate into the matter and ensure proper
distribution of the relief goods.
2.
Suppose, you are the General Manager of an Industry. Now write a memo
requesting your subordinates to attend a farewell meeting of one of the members
of your staff.
Western
Fabrics & Fashions
Gazipur, Dhaka
Official Memo
To :
All Employees
From :
Abul Hasnat, Manager
Date :
15 October 2012
Subject :
Farewell Ceremony
This is to inform you all that the
farewell ceremony in honor of Mahmudul Hasan, Assistant Manager, is going to be
held at 11 a.m. on 25 August 2010. All concerned are requested to attend the
ceremony.
3. As
a Principal of a college, issue a memo to the vice principal to make all the
teachers and staff punctual.
Manarat
International School
18 Lalmatia, Dhaka
Official Memo
To :
The Vice Principal
From :
Mahmudul Hasan, Principal
Date :
15 October 2012
Subject :
Punctuality of all Staff
This is to inform you with great
anxiety that the authority has noticed some teachers are not punctual and
indifferent to their duties. In these circumstances, you are requested to take
all necessary steps to maintain smooth environment of education in the
institution.
4. As
a Chief Executive of a multinational manufacturing company, draft a memo for
the Marketing Manager to take necessary steps about the carelessness of
marketing officers.
Tulip
International Ltd
118 Motijheel, Dhaka
Official Memo
To :
The Marketing Manager
From :
Mahmudul Hasan, General Manager
Date :
15 October 2012
Subject :
Carelessness of Marketing Officers
This is to inform you with great
anxiety that the rate of sale of our products has decreased tremendously due to
the negligence of the Marketing Officers. In these circumstances, you are
requested to take all necessary steps regarding the issue.
5. As
a Vice President of an NGO, draft a memo to the district managers to improve
their services and dealings with people properly.
Rural
Development Prject
28 Mirpur, Dhaka
Official Memo
To :
All District Managers
From :
Mahmudul Hasan, Vice President
Date :
15 October 2012
Subject :
Improvement of Services and Dealings
This is to inform you all with great
anxiety that many complaints have been made against district offices that you
are not maintaining the standard of services and dealings with our valued
clients. So, all concerned are requested to improve their services and dealings
with our valued clients.
6. As
a principal of the college, draft a memo requesting all college staff to
contribute a part of their salary to the affected people.
Govt.
Dhaka College
Dhaka, Bangladesh
Official Memo
To :
All Teaching Staff
From :
Mahmudul Hasan, Principal
Date :
15 October 2012
Subject :
One day's Salary to the Cyclone-hit People
This is to inform you all that the
authority of the college has taken decision to extend its helping hand to the
cyclone hit people. So, all concerned are requested to come forward with their
one day's salary to stand by the distressed during their miseries and
sufferings.
7. As
a General Manager of a bank, draft a memo appraising all branches of the
suspension order and forbidding them not to make any transaction with him.
Rupali Bank Limited
28 Motijheel, Dhaka
Official Memo
To :
All Branch Managers
From :
Monir Hossain, General Manager
Date :
15 October 2012
Subject :
Apprisal of Cashier's Dismissal
This is to inform you all that Mahmudul
Hasan, Cashier of Jatrabari Branch, has been suspended on charge of
misappropriation of fund. All concerned are requested to abstain from
transaction with him. The bank authority
will not be responsible for any sort of mishap.
8.
Write a memo on behalf of your company to all district managers informing them
of the Eid Bonus the employees are entitled to in view of the overall profit of
the company.
Unique Fabrics & Fashions
Gazipur, Dhaka
Official Memo
To :
All officials
From :
Zahirul Islam, General Manager
Date :
15 October 2012
Subject :
Festival Bonus for All Employees
This is to inform
you all with pleasure that the authority has taken decision to distribute
Festival Bonus to all employees of the company. This decision is the result of
the overall profit of the company. Bonus will be equal to every employee's one
month's basic salary.
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